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Using the Collections
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General Guidelines
The collections are open to students, faculty and staff of Springfield College, to visiting scholars and to the general public. Access is by appointment only Call the College Archivist, tel. 413-748-3309 or email jmonseau@spfldcol.edu. All materials are non-circulating and should be used in the Archives.
Because of the rare and unique nature of the collections, there are special use regulations to protect and preserve materials for future use. Researchers are required to show a picture ID card to use the resources of the Archives and will be asked to complete the Application for Using Archival and Manuscript Collections. Researchers are responsible for safeguarding material made available to them in the reading room. Pencils and loose paper must be used when taking notes, and researchers should not lean on, write on, fold, trace, or handle the books or manuscripts in any way likely to damage them. Researchers must also place backpacks, briefcases, purses, and notebooks aside while working in the reading room.
Researchers requesting photocopies of documents will be asked to complete the Duplication Agreement. Please refer to the Fee Structure and Permission to Publish Form for costs for copies and publication of archival material. Also, please bring a checkbook with you if you think you might need copies of documents or books.
Springfield College Collections
Springfield College’s archival records--other than widely distributed records, such as open meeting minutes, College publications, and publicity photographs--will normally remain closed for 25 years from the date of their creation. Access to record series spanning several years will be granted 25 years from the most recent date in the series.
During the period of restriction, records will be available only to current staff of the President's Office, the office of origin, and the College Archives and Special Collections. Consideration will be given for access by others when a written request is presented to the College Archivist and written approval has been obtained from the appropriate individual in the office of origin or the appropriate individual now responsible for the function performed by the defunct office of origin.
Records will be made available in accordance with the rules and regulations of the Babson Library and federal and state regulations governing access to student and other records.
Special Collections
Access to manuscript collections varies according to the donor's wishes.
Copyright
The Springfield College Archives and Special Collections assumes no responsibility for infringement of copyright. Researchers assume full responsibility for any legal questions that may arise as the result of their use of materials in the collections.